Time Management and Outlook 2016

Online Booking Request

Dates for next course:26-Jun-2019 , 26-Aug-2019, 16-Sep-2019 , 28-Oct-2019, 29-Nov2019
Training Location:9 Denison St, Newcastle West
Training Format:Workshop/Classroom
Duration:1 Day
Course Fee:$460.00

Course Introduction

How we use our time is critical “The greatest gift we have is our time”

We combine the time management workshop with the use of Outlook to improve your daily productivity.

There are many little-known tools in Microsoft Outlook that can be used to improve your personal productivity and help you be more organised. We focus on teaching the features that have the most impact on your personal productivity and the way that you manage you time.

We show you how to set up Microsoft Outlook properly so you can manage your email inbox with confidence and with less stress.

In addition we reinforce the concepts and theories of how to manage your time.

Theory of Time Management

Goal Setting

  • The Three P’s
  • S.M.A.R.T Goals
  • Prioritising your goals
  • Visualisation

Prioritising your Time

  • The 80/20 rule
  • The Urgent versus Important Matrix Assertiveness

Planning Wisely

  • Creating your Productivity Journal
  • Maximising the power of your productivity journal
  • The Glass Jar: rocks, pebbles, sand and water

Tackling Procrastination

  • Why we procrastinate
  • Ways to overcome procrastination
  • Eat that frog!

MS Outlook Outline

Productivity with Outlook Email

  • Organise your inbox and handling emails efficiently
  • Set up your email sub-folders
  • Using “Rules” to manage incoming emails
  • Integrating emails with your Calendar and Tasks
  • Using Reminder Flags
  • Productivity

Productivity with your Outlook Calendar

  • Understanding the basic appointment screen
  • Setting up your calendar views
  • Working with colour labels/categories
  • Automatic formatting
  • Managing Meetings in Outlook
  • Calendar sharing and more…

Productivity with your Outlook Task

  • Understanding the basic task screen
  • Understanding the different task views
  • Using the task pad or to-do-list
  • Using categories
  • Assigning tasks

Synchronising with devices such as I-Phone and I-Pads.

  • Using smart devices to streamline your diary.

Productivity with your Outlook Contacts

  • Understanding the basic CONTACTS SCREEN
  • Setting up distribution lists
  • Using the different contact views

Productivity with your Outlook Notes

  • Productive ways to use “Notes”


Learning Outcomes

  • Plan and prioritize each day’s activities in a more efficient, productive manner
  • Overcome procrastination quickly and easily
  • Handle crises effectively and quickly
  • Organize your workspace and workflow to make better use of time
  • Delegate more efficiently
  • Use rituals to make your life run smoother
  • Plan meetings more appropriately and effectively
  • Use Microsoft Outlook to help manage your time by creating tasks, using flags and reminders