Microsoft Project 2013/2016

Dates for next course 21-Aug-2019, 17-Sep-2019 , 17-Oct-2019 , 19-Nov-2019 ,12-Dec-2019
Training Location: 9 Denison St, Newcastle West
Training Format: Workshop/Classroom
Duration: 2 Days (consecutive)
Course Fee: $847.00

General Description

The skills and knowledge acquired in this course are sufficient for the learner to be able to use Microsoft Project 2016 to create a new project, enter and work with tasks and resources, create a schedule, and print effective project information.

Learning Outcomes

At the completion of this course you should be able to:

  • start Microsoft Project and identify how it works
  • explain some of the key concepts associated with project management
  • create a new project file in Project
  • enter tasks into a project file
  • create relationships between tasks in a project
  • add resources, including labour, materials and equipment to a project
  • understand and use resource assignment calculations
  • assign resources to tasks using a number of different methods
  • print various aspects of a project
  • obtain help for Project whenever you need it
  • use various techniques for levelling over allocation of resources
  • assign material resources in a project
  • assign and track costs within a project
  • apply constraints and deadlines to tasks in a project
  • track the progress of a project
  • work more productively with project views
  • work with tables in Project
  • work with some of the features that allow you to control your data
  • format projects to make them more appealing and relevant
  • print data from Gantt Charts in a variety of ways and presentations


This course assumes little or no knowledge of Microsoft Project 2016. However, it would be beneficial to have a general understanding of personal computers and the Windows operating system environment. Some knowledge of working with files and folders on a computer are necessary.


Getting to Know Project 2016

How Project 2016 Works
Starting Project in Windows 10
Understanding the Project Start
The Project 2016 Screen
Project Operations
Using the Ribbon
Showing and Collapsing the Ribbon
Understanding the Backstage
The Project Work Area
Working With Views
Working With Split Screens
Understanding Sheet Views
Working With Tables
Gantt Chart View
Working With Gantt Charts
Understanding the QAT
Working With the QAT
Working With Project Files
Exiting From Project 2016

Project Management

Tasks and Resources
The Importance of Planning
Understanding the Gantt Chart
Computers and Project Management

Creating a New Project

Steps in Creating a Project
Understanding Your Project
Creating a New Project File
Calendar Options
Changing Calendar Options
Working With Calendars
Modifying the Standard Calendar
Entering Public Holidays
Creating a New Resource Calendar
Creating a New Task Calendar
Setting Up Project Information
Entering File Properties

Creating Tasks

Understanding Tasks
Understanding Scheduling Icons
Case Study Tasks
Reviewing the Project
Entering Tasks
Creating Summary Tasks
Assignment – Creating Summary
Working in a Sheet View
Working With Summary Tasks
Working With Task Views
Examining Task Information
Understanding Task Durations
Entering Task Durations
Checking Progress
Entering Milestones
Assigning a Calendar to a Task


Understanding Task Dependencies
Creating Dependencies Automatically
Creating Dependencies in Task Entry
Creating Dependencies in Task Information
Creating Dependencies in a Sheet View
Modifying a Schedule Using Dependencies
Auto Scheduling Tasks
Critical Path and Project Slack
Viewing the Critical Path
Examining Task Slack
Understanding Lag Time
Entering Lag Time
Understanding Lead Time
Entering Lead Time
Inactivating a Task

Resourcing a Project

Understanding Resources
Entering Work Resources
Entering Material Resources
Entering Cost Resources
Assigning Calendars to Resources
Understanding Resource Availability
Adjusting Resource Availability
Changing the Unit Display

Resourcing Concepts

Resource Assignment Calculations
Task Types and Work Effort
Creating a Simple Assignment
Working With Fixed Unit Tasks
Working With Fixed Duration Tasks
Making Multiple Assignments
Adding Additional Resources
Adding More of the Same Resource
More Resources in Multiple Assignments
Understanding Effort Driven Scheduling
Working With Non Effort Driven Tasks
Working With Effort Driven Tasks
Resource Assignment Summary

Assigning Resources

Simple Resource Assignments
Assigning Part Time Resources
Understanding Work Contouring
Specifying Resource Usage Contouring Work Hours
Assigning Specific Work Times
Work Times for Multiple Assignments
Problem Assignments
Assigning Resources in Task Information
Assigning Resources in a Sheet
Assigning Resources You Do Not Have
The Case Study Resources


Understanding Printing
Previewing Before You Print
Selecting a Printer
Printing a Gantt Chart
Printing Sheet Views
Printing Tasks for Resources
Printing Resources for Tasks

Getting Help

Understanding How Help Works
Using Tell Me
Accessing the Help Window
Navigating the Help Window
Using Google to Get Help
Printing a Help Topic
Other Sources of Assistance

Resource Levelling

Understanding Resource Levelling Creating
Resource Problems Tracking Down
Over Allocations Checking Resource Usage
Creating an Over Allocation Report
Changing Work Effort
Understanding Overtime
Assigning Overtime
Hiring Contract Labour
Switching Work Assignments
Rescheduling Tasks

Assigning Materials

Assigning Fixed Material Consumption
Contouring Materials Usage Adding More Material Assignments
Assigning Variable Usage Material
Adding To A Material Assignment
Checking Work For Materials


Understanding Project Costs
Reviewing Current Costs
Entering Variable Costs
Case Study Variable Costs
Assigning Daily Costs
Assigning Per Usage Costs
Assigning Fixed Costs
Assigning Material Costs
Using Another Cost Table
Applying a Different Cost Table
Changing Rates During a Project
Assigning Cost Resources Viewing
Project Costs

Constraints and Deadlines

Understanding Constraints and Deadlines
Reviewing Our Project
Adding a Constraint
Using Elapsed Time
Rescheduling Tasks
Creating a Deadline
Moving a Project’s Start Date

Project Tracking

Creating A Baseline
Automatically Updating
Tasks Manually Updating
Tasks Entering Delayed Tasks
Tracking Actuals On A Gantt Chart Using The Tracking Box
Viewing Task Slippage

Project Views

Understanding Project Views
Working With the Standard Views Creating Split Views
Creating a Custom View
Creating a Custom Combination View Using Custom Views
Customising the View Menus Saving an Existing View Deleting Unwanted Views Keeping New Views Local Working With Multiple Files Hiding Open Files


Exploring Tables
Creating a New Table
Adding Fields Using Add New Column Adding Fields Using Insert Column Adding Simple Custom Fields Formatting Table Fields
Creating a Simple Lookup Table Using a Custom Table
Using a Hyperlink Field

Controlling Project Data

Understanding the Data Tools
Basic Data Highlighting
Highlighting Date Ranges
Highlighting a Range of Tasks
Highlighting Tasks With Specific Resources
More Highlight Filters
Applying Filters
Creating a Custom Filter Using a Custom Filter Editing Existing Filters
Deleting an Unwanted Filter Grouping Tasks
Using AutoFilters

Formatting Projects

Understanding the Timescale
Changing Time Periods Showing Tiers Modifying Specific Tiers
Formatting for Non-Working Time
Changing Text Styles
Working With Gridlines
Displaying Progress Lines
Working With Progress Lines
Changing the Layout
Understanding Gantt Chart Bars
Changing Gantt Chart Styles Changing Bar Text
Formatting Selected Bars Changing Bar Styles

Advanced Printing

Placing Printing Commands on the Ribbon
Using Print Preview Setting Page Breaks
Printing Specific Dates and Pages Printing Headers
Printing Footers
Working With the Legend Getting the Right Report Fit Exporting to PDF